Students » Chromebook Information letter and Policy

Chromebook Information letter and Policy

Hello Fourth and Fifth Grade UME Parents and Guardians, 


We are excited to announce that every fourth and fifth grade student at UME is going to be receiving a Chromebook to use during the 2019-2020 school year.  The fifth grade students will be using their same Chromebook from fourth grade. Fourth graders will be getting their own Chromebooks for the year. During the year, the Chromebook will be used to help provide personalized instruction, support and enrichment when necessary, accessibility to research, and the privilege of learning in a way that is unique to your 21st century student.  At the end of the year, your child’s Chromebook will move with him/her to the next grade. After using the same Chromebook for three consecutive years, it will then belong to your child.  


The staff at UCSD #1 has worked incredibly hard to provide your student with this opportunity.  As parents and students, there are a few things that we need from you as well. UME’s open house will take place on Thursday, August 22nd from 4 to 6 pm. This open house will be extremely important for you and your child because you will be receiving information about your child’s Chromebook. The schedule for the 4th and 5th graders is as follows:

  • 4:00 to 5:30 pm - Regular Open House to meet your child’s teacher.  
  • 5:30 to 6:00 pm - In your child’s 4th/5th grade classroom
    • A short video about the expectations and responsibilities of using a Chromebook at UME.
    • Teachers will answer any questions during this time. 
    • Completion of the technology agreement paperwork.
    • Payment of $20.00.  This fee will be paid at the beginning of each year totaling $60.00 over three years. This $60.00 is an investment in your child’s education that will result in the ownership of a $350.00 educational device.


The $20.00 fee can be paid in the office during the Open House. If you are unable to attend, please contact the office for alternative times to complete the presentation. Students will only be given their Chromebook after the completion of the presentation, paperwork, and the payment of the $20.00 fee.  

The staff at UME is looking forward to an exciting and productive year for your student. Thank for your time, support, and investment in your child’s education.







Uinta County School District #1

Procedures and Information for Students And Parents: 

One-To-One Using Chromebooks


1)  Receiving Your Chromebook

Each student will pay an annual nonrefundable $20.00 device user fee. 

  1. A)  Responsibility for the Chromebook and case begins at the time the student receives the 


Both the parent and the student must complete and sign the Chromebook Agreement  Form prior to receiving the device.


  1. B)  Transfer/New Student Distribution—Student can pick up their Chromebook from the

                   building Media Center after the $20 device fee is paid and agreement signed.


  2)  Returning Your Chromebook  

  1. A)  End of Year

At the end of the school year, students will turn in their Chromebooks to be checked for damage then checked back out to the student for the summer.  Failure to check in your assigned Chromebook will result in the student being charged the full $255.00 replacement cost. The District may also file a report of stolen property with the local law enforcement agency.


  1. B)  Transferring/Withdrawing Students

      Students who transfer out of or withdraw from Uinta County School Dist. #1 must turn in their Chromebook to the school's Media Center on their last day of attendance. Failure to turn in the Chromebook will result in the student being charged the full $255.00 replacement cost. Unpaid fines and fees of students leaving District may be turned over to a collection agency. The District may also file a report of stolen property with the local law enforcement agency.


3)  Taking Care of Your Chromebook

            Students are responsible for the general care of the Chromebook they have been issued.  

              Chromebooks that are broken or fail to work properly must be taken to the  Media Center  

              as soon as possible so that they can be repaired. District-owned Chromebooks

              should never be taken to an outside computer service for any type of repairs or 

              maintenance. Students should never leave their Chromebooks unattended except when    

              locked in their hallway locker.


  1. A)  General Precautions
  • No food or drink should be next to the Chromebook. Your Chromebook should NOT be taken to the lunchroom or dinner table.
  • Cords, cables, and removable storage devices must be inserted carefully into the Chromebook.
  • The Chromebook should not be used or stored near pets.
  • Chromebook should not be used with the power cord plugged in when the cord may be a  tripping hazard.
  • The supplied case must remain on the Chromebook. 
  • Heavy objects should never be placed on top of the Chromebook.


  1. B)  Carrying Chromebooks
  • Always transport the Chromebook with care.  Failure to do so may result in disciplinary action.
  • Never lift the Chromebook by the screen.
  • Never carry the Chromebook with the screen open.


  1. C)  Screen Care
  • The Chromebook screen can be damaged if subjected to heavy objects, rough treatment, some cleaning solvents, and other liquids.  The screen is particularly sensitive to damage from excessive pressure.
  • Do not put pressure on the top of a Chromebook when it is closed.
  • Do not store a Chromebook with the screen open.
  • Do not place anything in your backpack that will press against the cover of Chromebook.
  • Make sure there is nothing on the keyboard before closing the lid (e.g. pens, pencils, etc.)


Only clean the screen with a soft, dry microfiber cloth or anti-static cloth (like those used for cell phones).


  1. D)  Asset Tag / Label
  • All Chromebooks will be labeled with a District asset tag/label.
  • Asset tags are not to be modified or tampered with in any way.
  • Students may be charged up to the full replacement cost of a Chromebook for tampering with a District asset tag/label or turning in a Chromebook without a District asset tag/label.


4)  Using Your Chromebook At School

           Students are expected to bring a fully charged Chromebook to school every 

          day and bring their Chromebook to all classes unless specifically advised not 

          to do so by their teacher.


  1. A)  If a student does not bring his/her Chromebook to school:


  • A student may go to the Media Center and check out a loaner for the day. All loaners must be returned to the media center by 3 p.m. on the day the loaner was checked out, failure to do so will result in a consequence determined by the school.
  • The Media Center will document the number of times a loaner is issued to each student and repeat offenders will be sent to the office for possible disciplinary action.
  • If a loaner is not turned in by 3 p.m., the Media Center will submit a report to the office for them to retrieve the loaner.
  • A student with a loaner Chromebook will be responsible for any damage to or loss of the issued device as per this contract.


**Each school will have their own Chromebook loaner program policy. Check with your school's Media Center for this information.**


  1. B)  Chromebooks being repaired
  • Loaner Chromebooks may be issued to students when they leave their school-issued  Chromebook for repair in the Media Center.


  1. C)  Charging Chromebooks
  • Chromebooks should be brought to school each day with a full charge.
  • Students should charge their Chromebook at home every evening.
  • There will be a limited number of charging stations available to students in the school.
  • ChromeBooks should not be left unattended at these stations. 


  1. D)  Backgrounds and Themes
  • Inappropriate media may not be used as Chromebook backgrounds or themes.  The presence of such media will result in disciplinary action.


  1. E)   Sound
  • Sound must be muted at all times unless permission is obtained from a teacher.
  • Headphones may be used at the discretion of the teacher.
  • For sanitary reasons, students should have their own personal set of headphones.


  1. F)   Printing
  • Students will be encouraged to digitally publish and share their work with their teachers and peers when appropriate.
  • Printing stations will be available in the Media Center and available labs.  


  1. G)  Logging into a Chromebook
  • Students will log into their Chromebooks using their school issued Google Apps for Education account.
  • Students should never share their account passwords with others, unless this information is requested by an administrator or district Tech.


  1. H)  Managing and Saving Your Digital Work With a Chromebook
  • The majority of student work will be stored in Internet/cloud based applications (Google Drive) and can be accessed from any computer with an Internet connection or on most mobile Internet devices.
  • Some files may be stored on the Chromebook’s hard drive.
    • The school district will not be responsible for the loss of any student work.
    • Students are encouraged to maintain backups of their important work on a portable storage device (flash drive, removable hard drive) or by having multiple copies stored in different Internet storage solutions.


5)  Using Your Chromebook Outside of School

Students are encouraged to use their Chromebooks at home and other locations outside of school. A Wi-Fi Internet connection will be required for the majority of Chromebook use; however, some applications can be used while not connected to the Internet. Students are bound by the Uinta County School District #1 Administrative Procedures, Acceptable Use Policy for Electronic Media, and all other guidelines in this document wherever they use their school-issued Chromebooks.


6)  Operating System and Security

Students may not use or install any operating system on their Chromebook other than the current version of Chrome OS that is supported and managed by the school district.

  1. Updates
  • The Chromebook operating system, Chrome OS, updates itself automatically.  Students do not need to manually update their Chromebooks.
  1. B) Virus Protection
  • Chromebooks are the principle of “defense in depth” to provide multiple layers of protection against viruses and malware, including data encryption and verified boot.
  • There is no need for additional virus protection.

7)  Content Filter

The school district utilizes an Internet content filter that is in compliance with the federally mandated Children’s Internet Protection Act (CIPA).  All Chromebooks, regardless of physical location (in or out of school) will have all Internet activity protected and monitored by the school district. If a website is blocked in school, then it will be blocked out of school. If an educationally valuable site is blocked, student needs to contact their teachers to request the site be unblocked. Your Chromebook will be monitored and filtered 24 hours a day 7 days a week.


 8) Repairing / Replacing Your Chromebook

  1. A)  Media Center 
  • All Chromebooks in need of repair should be brought to the Media Center as soon as possible.
  • A Media Center representative will analyze and fix the problems they can and pass on the issues they cannot fix to the technology department.


  1. B) Vendor Warranty
  • Chromebooks include a one year hardware warranty from the vendor.
  • The vendor warrants the Chromebook from defects in materials and workmanship.
  • The limited warranty covers normal use, mechanical breakdown, and faulty construction. The vendor will provide normal replacement of parts necessary to repair the Chromebook or, if required, a Chromebook replacement.
  • The vendor warranty does not warrant against damage caused by misuse, abuse, or accidents.
  • All repair work is to be done by the Media Center or Technology department.


  1. C)  Estimated Costs (subject to change)
  • The following are estimated costs of the Chromebook parts and replacement:
    • Total replacement of Chromebook without cover--$255.00
    • Screen: $35.00
    • Keyboard: $40.00
    • Top Cover: $15.00
    • Bottom Cover: $15.00
    • Front Bezel: $15.00
    • Motherboards: $50.00
    • Battery $35.00
    • AC Adapter $20.00
    • Touch Pad $15.00
    • Misc (Hinges, mouse button, ect.) $15.00
  1. D) Chromebooks that have been repaired will not be given back to the student until all repairs have           been paid for.        


  1. E) Annual Device Fee 

Each student/parent will pay an annual nonrefundable $20.00 device fee. This money is used to purchase additional devices that are used for checkout, in the event your device is left home, has damage or is stolen.


 9)  Software

  1. A)  Google Apps for Education
  • Chromebooks integrate with the Google Apps for Education suite of productivity and collaboration tools. This suite includes Google Docs (word processing), Spreadsheets, Presentations, Drawings, and Form
  • All work is stored in the Cloud.


  1. B)  Chrome Web Apps and Extensions
  • Some web apps will be available to use when the Chromebook is not connected to the Internet. (i.e. graphing calculator)


 10)  Chromebook Identification


  1. A)  Records


      The school district will maintain an inventory of all Chromebooks.  This includes the serial number, asset label ID, student name, and student ID number for each device.


  1. B)  Users


It is anticipated each student will be assigned a new Chromebook every three years and will get to keep their retired Chromebook.  So, take good care of your device!!


11) No Expectation of Privacy


Students have no expectation of confidentiality or privacy with respect to any usage of a Chromebook, regardless of whether that use is for district-related or personal purposes, other than as specifically provided by law. The school district may, without prior notice or consent, log, supervise, access, view, monitor, and record use of student Chromebooks at any time for any reason related to the operation of the school district.  By using a school-issued Chromebook, students agree to such access, monitoring, and recording of their use.


  1. A)  Monitoring Software
  • Teachers, school administrators, and the technology department staff may use monitoring software that allows them to view the screens and activity on student-issued Chromebooks.



12) Appropriate Uses and Digital Citizenship


      School-issued Chromebooks should be used for educational purposes. While working in

       a digital and collaborative environment, students should always conduct themselves as 

       good digital citizens by adhering to the following:


  1)   Respect Yourself.  I will show respect for myself through my actions. I will select online 

                    names that are appropriate.  I will use caution with the information, images and other

                    media that I post online. I will carefully  consider what personal information about my 

                    life, experiences, or relationships I post. I will not be obscene.  I will act with integrity.


2)   Protect Yourself.  I will ensure that the information, images, and materials I post online will not put me at risk.  I will not publish my personal details, contact details, or a schedule of my activities. I will report any attacks or inappropriate behavior directed at me while online. I will protect passwords, accounts, and resources.


3)   Respect Others.  I will show respect to others. I will not use electronic mediums to

antagonize, bully, harass, or stalk people. I will show respect for other people in my choice of websites.  I will not visit sites that are degrading to others, pornographic, racist, or inappropriate. I will not enter other people’s private spaces or areas.


4)   Protect Others.  I will protect others by reporting abuse and not forwarding inappropriate materials or communications.  I will avoid unacceptable materials and conversations.


5)   Respect Intellectual Property.  I will request permission to use copyrighted or otherwise

protected materials. I will suitably cite all use of websites, books, media, etc.  I will acknowledge all primary sources. I will validate information.


6)   Protect Intellectual Property.  I will request to use the software and media others

produce.  I will purchase, license, and register all software or use available free and open source alternatives rather than pirating software. I will purchase my music and media and refrain from distributing these in a manner that violates their licenses.